Swag Order Fulfillment

SwagUp manages orders for branded merchandise, from artwork approval to shipment. A Beam agent reads an incoming order request, checks budget and item availability against a rule your team sets, and places approved orders while confirming quantities and recipients. It writes the order status back and notifies the requester. Orders that exceed a spend threshold, use unapproved artwork, or ship to an unverified address are paused and handed to an operations owner, who signs off before production begins, so no large or off brand run proceeds without a human check first.

Inventory Level Tracking

SwagUp reports how much of each stocked item remains in your inventory. A Beam agent reviews these levels on a schedule, reads current counts, and applies your reorder rule, drafting replenishment requests when a product drops below its set point. It updates a tracking sheet and alerts the owner of pending reorders. When a reorder would commit unusual spend, or an item has been discontinued, the agent stops short of ordering and asks a person to decide whether to restock, substitute, or retire the product for good.

Recipient Address Collection

SwagUp can gather shipping details from recipients through distribution links. A Beam agent watches for completed address submissions, reads the entries, and validates them against format and region rules your team approves before adding them to a send list. It records each confirmed address and flags duplicates. Submissions with incomplete fields, restricted destinations, or mismatched names are set aside for a coordinator to review, so packages are not shipped to an address that could not be confirmed or that falls outside your approved shipping regions.