New-hire onboarding

A new record in Rippling kicks off onboarding across payroll, benefits, and device setup. A Beam agent reads the hire's role, department, start date, and location, then applies your onboarding template, such as which equipment and app access a given team gets. It files the setup tasks, notifies IT and the manager, and tracks what is still open. Standard hires move through untouched. Cases with missing tax details, an unusual contract type, or a role your rules do not cover are paused and routed to an HR coordinator to finish.

Time-off approvals

Rippling holds each employee's leave balance and pending time-off requests. When a request comes in, a Beam agent reads the dates, balance, and team coverage, and checks it against your policy, like blackout periods or maximum consecutive days. Requests that clearly fit are approved and the calendar and manager are updated. Ones that overlap critical coverage, exceed balance, or fall in a restricted window are summarized and sent to the manager to decide. Every action is written back to the employee's record so the leave history stays accurate and easy to audit later.

Employee record updates

Address changes, role moves, and pay adjustments all live on the Rippling employee profile. A Beam agent picks up a change request, reads the current record, and applies edits your team pre-approved, such as a manager reassignment after a transfer. It writes the update, notes who requested it, and alerts payroll when the change affects compensation. Routine edits go through cleanly. Anything touching salary bands, sensitive personal data, or a status like termination is held and escalated to HR, with the before-and-after values shown so the reviewer can approve with full context.