Job posting distribution

When a new role is approved, a Beam agent reads the requisition and opens the matching posting in Recruitis using the fields your team has agreed on, such as title, description, and location. It applies rules for which channels a role should reach and records where it was posted. The hiring lead is notified once the listing is live. Roles with unusual pay, legal wording that needs sign-off, or missing required details are held back and routed to a person, who approves the content before anything goes public and reaches candidates.

Applicant stage tracking

As applications and interview notes come in, a Beam agent reads each update and moves the candidate to the right stage in Recruitis under approved rules. Triggered by a new application or a recorded outcome, it updates fields, adds context, and notifies the recruiter responsible for that role. Candidates who go quiet are surfaced for follow-up. When feedback conflicts, a candidate applies to several roles, or a situation the rules did not anticipate appears, the agent stops and asks a recruiter to make the call rather than advancing anyone incorrectly.

Candidate communication triggers

Timely replies matter to applicants, so a Beam agent watches for stage changes in Recruitis and prepares the right message from an approved template. It reads the candidate record, checks that the trigger and rule apply, and drafts a notification for the recruiter to release, or sends it automatically when the rule permits. Sensitive moments, such as rejections, offers, or anything needing a personal note, are routed to a person, who reviews the wording and the timing before the applicant ever hears anything back from the agency.