Sales and inventory posting

Each time PHP Point of Sale rings a sale, the agent reads the line items, payment method, and location, then adjusts the inventory count and posts the totals to the record your accounting rule names. Sales that balance cleanly close on their own. Transactions with a manual price override, a refund above your limit, or a stock count that goes negative go to a person to check. The agent keeps the original receipt reference against every posting so a manager can trace any figure back to the till that produced it.

Low-stock reordering

On the schedule you set, the agent reads current stock levels in PHP Point of Sale, compares each item against its reorder point, and drafts a purchase list for the supplier your rule assigns. Items below threshold with a known vendor get added automatically; items with no clear supplier, or an unusual spike in demand, go to the buyer to decide. The agent notifies the owner when the list is ready and updates quantities once stock arrives. It never places an order outright, leaving the final purchase call to a person on the team.

Customer record updates

When a shopper checks out, the agent reads the customer details PHP Point of Sale captured and updates the loyalty or contact record your rule points to, adding the purchase and any new phone or email on file. Clean matches update quietly. A shopper whose details clash with an existing record, like two people sharing a phone number, go to staff to merge by hand. The agent keeps the source transaction noted on every change so the customer history stays honest and a clerk can see where each detail came from.