Collaborative document rooms

ONLYOFFICE DocSpace arranges files into rooms built around a project, client, or purpose. A Beam agent reads a new project or request, applies your rule to open the matching room from your template, and adds the people and files it should start with. When a room would hold sensitive documents or invite an outside party, the agent pauses and asks an owner to confirm the setup. A person decides who belongs in a private room and what may be shared, while the agent handles the routine room creation and keeps each one organized by your naming rules.

Access and sharing permissions

ONLYOFFICE DocSpace controls who can view, edit, or share the files in each room. A Beam agent reads membership requests and role changes, applies your rule to grant the access a person's role allows, and updates the room once it is set. When a request asks for edit rights on a locked document or access for someone outside the team, the agent routes it to the room owner instead of granting it. Someone approves external access and elevated rights, while the agent handles the routine, role-based permissions and keeps each room's member list current.

Document version updates

ONLYOFFICE DocSpace keeps a version history and activity log for every document. A Beam agent reads edits and comments, applies your rule to notify the owner when a document is finished or a deadline nears, and files the final version where your process expects it. When two people edit the same file into conflict or a signed document changes after approval, the agent flags it for a person rather than overwriting anything. People resolve conflicts and confirm final versions, while the agent posts the routine updates and keeps each room's records in order.