Candidate Pipeline Updates

Firefish tracks candidates through a recruitment pipeline from application to placement, with stages a recruitment agency defines. A Beam agent acts when an approved event happens, such as an interview outcome landing in an inbox or ATS feed, reads the candidate record in Firefish, and updates the stage under the agency's approved workflow rule. The agent notifies the assigned recruiter once the change is made. Candidates who receive an offer, decline a role, or sit unresponsive past an agreed period get routed to a human before the agent changes anything further.

Client and Vacancy Record Updates

Firefish holds client company and vacancy records alongside candidate data, linking who is being placed against which open role. A Beam agent starts an update when a vacancy status changes, such as a role being filled or put on hold, reads the vacancy record in Firefish, and applies the change under the agency's approved rule. The agent notifies the recruiter and updates the linked candidate records tied to that vacancy. New client accounts, contract term changes, or vacancies with conflicting status reports get routed to a human before the record is closed out.

Placement Follow Up Reminders

Firefish can hold reminder dates tied to a placement, such as a probation period check in or a contract renewal. A Beam agent begins a reminder check on a recurring schedule, reads which placements in Firefish have a check in date approaching, and notifies the assigned recruiter under the agency's approved follow up rule. The agent notes each reminder against the placement record. Placements flagged as at risk, or check ins a client requests to reschedule, get routed to a human to handle directly rather than left to the automated schedule.