Move candidates through pipeline stages

CATS organizes candidates into pipelines tied to a specific job order, with each candidate sitting at a stage such as applied, screened, submitted, or interviewing. An agent can move a candidate to the next stage when an approved condition is met, for example a completed phone screen or a signed reference check, and log the update along with the reason. It notifies the assigned recruiter so follow-up happens on schedule instead of a candidate sitting untouched. Whether a candidate is a fit for the role, or should be rejected outright, stays with the recruiter, and the agent routes those calls rather than making them.

Screen incoming applications

As applications come into CATS, an agent can read each candidate's submitted details and apply a screening rule the recruiting team has approved, such as required certifications, years of experience, or location, to tag the candidate as qualified or not against that specific job order. This keeps the pipeline sorted so recruiters see relevant candidates first instead of working through every application in submission order. It updates the candidate record with the tag and the reason it was applied. Borderline cases, where the requirement is close but not clearly met, are left for the recruiter to review and decide rather than auto-rejected.

Track job orders and submittals

CATS tracks job orders and the submittals made against them, including when a candidate profile was sent to a client and what the client's response was. An agent can monitor this activity, update the submittal record when a client responds or a deadline passes, and notify the recruiter so the next action happens promptly. This is useful for staffing and agency recruiting workflows where many candidates are submitted across several open job orders at once. When a submittal goes quiet past the expected response window, the agent flags it to the recruiter to follow up rather than letting it sit unaddressed.